Sedang Bahagia
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Warehouse management system (WMS): Know where every item is, and where it goes next.

A ready-to-use WMS for companies in Singapore, Malaysia and Indonesia, in our cloud or on your own servers. It tracks stock by bin and runs receiving, put-away, picking, packing and counts from handhelds and phones, and every move is confirmed by a scan.

Book a demoFollow a carton ↓
WAREHOUSE JKT-01 · FLOOR PLANWAVE 14 · PICK 4 / 8
BIN
B-R12-10
SKU
TP-330
QTY
8 pcs
STATUS
Scan to confirm
  • Picked
  • Picking now
  • Next on route
  • Occupied
  • Pick route

From the dock door to the delivery truck.

Follow one carton of tea powder through the warehouse. Each step is confirmed by a scan, so stock moves in the system when the carton moves on the floor.

CARTON · TP-330 TEA POWDER 330 G

Step 1 of 6 · ReceiveDelivery order matches ASN-2041

STEP 01 / 06 · RECEIVE✦ AI

Match the delivery to its advance shipping notice (ASN) at a booked dock.

  • The ASN comes from the purchase order (PO), or is uploaded by the supplier.
  • Dock doors are booked by time slot.
  • The delivery order is read on arrival and checked against the PO.
  • Differences are flagged before anything is put away.
HANDHELD · JKT-01WAITING FOR SCANSCAN OK
Door
D3 · 09:40
ASN
ASN-2041 · PO-3318
Delivery order
20 cartons · read
Status
Matched to ASN
✦ Optional AI
  • Delivery orders read on arrivalA photo or scan of the supplier’s delivery order becomes expected lines, checked against the PO. Goods are still confirmed by scan.
  • Shipping notices into ASNsDispatch notices and packing lists emailed by suppliers are read into expected receipts, for the planner to confirm.
STEP 02 / 06 · VERIFY✦ AI

Scan each pallet for quantity, batch and expiry.

  • Each pallet or carton is scanned against the ASN, including partial deliveries.
  • Batch, expiry and serial numbers are read from GS1 barcodes.
  • Over and under deliveries are checked against the tolerance you set.
  • Each pallet gets an ID (LPN) label, printed on the spot.
HANDHELD · JKT-01WAITING FOR SCANSCAN OK
Pallet
P-00418
SKU
TP-330 · Tea powder 330 g
Batch · expiry
B-2409 · 03/2027
Status
20 of 20 cartons
✦ Optional AI
  • Cartons read from photosCartons without a barcode are read from a phone photo. The operator confirms SKU, batch and expiry, then a WMS label prints.
  • Damage triage from photosPhotos of damaged goods at the dock get a damage type, a proposed grade and a supplier claim draft. A supervisor decides.
STEP 03 / 06 · PUT-AWAY✦ AI

Store to the bin the rules suggest, confirmed by scan.

  • The rules suggest a bin by zone, product class, expiry (FEFO) and capacity.
  • Scanning the bin label confirms the put-away.
  • Stock per bin and pallet updates with the scan.
HANDHELD · JKT-01WAITING FOR SCANSCAN OK
Suggested bin
B-R11-05
Rule
Zone B · FEFO · fits 20 cartons
Scanned
B-R11-05
Status
Stored
✦ Optional AI
  • Slotting moves, explainedCode ranks items by pick velocity; AI writes the shift’s move list with a reason per move, for a supervisor to approve.
  • Near-expiry watchlistRules find stock close to expiry each morning. AI writes it up with proposed actions, such as pick first or return to supplier.
STEP 04 / 06 · PICK✦ AI

Batch orders into waves with a short walking route.

  • Orders are picked one by one, in batches, in waves or by zone.
  • The system sequences each wave into a short walking route.
  • FEFO or FIFO decides which batch goes first.
  • Each pick is confirmed by scanning the bin and the item.
HANDHELD · JKT-01WAITING FOR SCANSCAN OK
Wave · order
14 · SO-2207
From bin
B-R11-05 · batch B-2409
Quantity
1 carton · 12 pcs
Status
Picked
✦ Optional AI
  • Answers from your SOPsStaff ask on the handheld in English or Bahasa. Answers quote your SOPs, and anything not covered goes to a supervisor.
  • Ask your WMSAsk which orders could miss today’s carrier cut-off and get the list, calculated in code and linked to the orders.
STEP 05 / 06 · PACK✦ AI

Scan into cartons, weigh and label.

  • Every item is scanned into the carton and checked against the order.
  • The carton is weighed at the bench.
  • Carrier and marketplace shipping labels print at the bench.
HANDHELD · JKT-01WAITING FOR SCANSCAN OK
Carton
C-0331 · SO-2207
Items
12 of 12 scanned
Weight
4.3 kg
Status
Label printed
✦ Optional AI
  • Marketplace exceptionsOrders stuck on a failed AWB, a cancellation after picking or a bad address become tasks with reply drafts for your team.
  • Exception reports from quick notesA short note and photo on the handheld, in English or Bahasa, becomes a structured exception report for the supervisor to review.
STEP 06 / 06 · SHIP✦ AI

Load, hand over and record proof of dispatch.

  • Cartons are scanned onto the truck at the outbound door.
  • Proof of dispatch: photo, signature and seal number.
  • Order status and stock update when dispatch is confirmed.
HANDHELD · JKT-01WAITING FOR SCANSCAN OK
Door
D7 · 16:05
AWB
7720 4412 0918
Proof
Photo · signature · seal
Status
Dispatched
✦ Optional AI
  • Carrier claim draftsFor a lost or damaged parcel, AI drafts the carrier claim from the dispatch photos and scan history. Your team sends it.
  • Shift handover summaryBacklog, late orders, open counts and unresolved exceptions, written up at the end of each shift for the next supervisor.

Counts and transfers, without closing the warehouse.

Count a few bins every day instead of shutting down for a full stocktake, and move stock between warehouses with every step scanned. Each adjustment keeps a reason and an approver.

CYCLE COUNT · ZONE B · TODAY1 VARIANCERECOUNTING…ALL MATCHED
Example cycle count: expected and counted quantity per bin
BINSKUSYSTEMCOUNTED
B-R11-03PK-0184848
B-R11-04KM-2453636
B-R11-05TP-3306058 (-2)60
B-R11-06BX-100120120
4 OF 12 BINS ON TODAY’S LIST
TP-330 is 2 short. Recount before adjusting.Recount found 2 in the next bin. No adjustment needed.
TRANSFER TR-04182 OF 3
FROMJKT-01Jakarta
TOSBY-02Surabaya

In transit: the stock shows on the transfer, not as available in either warehouse.

KM-120 · Kitchen mixer
24 pcs
BX-220 · Storage box
60 pcs
LB-044 · Label roll
15 pcs

Every zone, feature by feature.

Receiving, storage, picking, counts and dispatch run on handheld scans from day one, and the reports read from those same scans. Each area has optional AI features behind ✦ Explore AI features. AI reads documents and prepares drafts for a supervisor or operator to confirm, and every step still works with AI switched off.

Inbound

✦ AI
  • Expected receipts (ASN) from purchase orders, or uploaded by suppliers
  • Dock doors booked by time slot
  • Delivery orders and packing lists read on arrival and checked against the PO
  • Receiving by scan, with partial deliveries and over/under tolerances
  • Batch, expiry and serial numbers read from GS1 barcodes
  • Pallet IDs (LPN) and labels printed at the dock
✦ Optional AI
  • Delivery orders read on arrivalA photo or scan of the supplier’s delivery order becomes expected lines, checked against the PO. Goods are still confirmed by scan.
  • Shipping notices into ASNsDispatch notices and packing lists emailed by suppliers are read into expected receipts, for the planner to confirm.
  • Cartons read from photosCartons without a barcode are read from a phone photo. The operator confirms SKU, batch and expiry, then a WMS label prints.
  • Damage triage from photosPhotos of damaged goods at the dock get a damage type, a proposed grade and a supplier claim draft. A supervisor decides.
Delivery orders read and checked in your existing system →

Storage

✦ AI
  • Zones, racks and bins, with a capacity per bin
  • Put-away rules by zone, product class, expiry (FEFO) and capacity
  • Fast movers slotted close to the pick face
  • Pick faces refilled from reserve at min/max levels
  • Stock per bin, pallet and batch, updated by every scan
✦ Optional AI
  • Slotting moves, explainedCode ranks items by pick velocity; AI writes the shift’s move list with a reason per move, for a supervisor to approve.
  • Near-expiry watchlistRules find stock close to expiry each morning. AI writes it up with proposed actions, such as pick first or return to supplier.
Forklift servicing and inspections live in the EAM →

Outbound

✦ AI
  • Single, batch, wave and zone picking
  • Each wave sequenced into a short walking route
  • FEFO or FIFO by batch
  • Picks and packs confirmed by scan, with cartons weighed and labelled
  • Carrier and marketplace shipping labels for the channels you use
  • Proof of dispatch: photo, signature and seal
✦ Optional AI
  • Marketplace exceptionsOrders stuck on a failed AWB, a cancellation after picking or a bad address become tasks with reply drafts for your team.
  • Carrier claim draftsFor a lost or damaged parcel, AI drafts the carrier claim from the dispatch photos and scan history. Your team sends it.
A web store that shares the warehouse’s stock count →

Counts and control

✦ AI
  • Cycle counts by ABC class, at random or by exception
  • Recounts on a variance, before stock is adjusted
  • Adjustments with a reason and an approver
  • Transfers between warehouses, with in-transit status
  • Audit trail for every scan: who, when and on which device
✦ Optional AI
  • Count variance investigationWhen a count is off, code gathers the bin’s recent movements. AI lists likely causes and the bins to recount first.
  • Shift handover summaryBacklog, late orders, open counts and unresolved exceptions, written up at the end of each shift for the next supervisor.

Handhelds

✦ AI
  • Android app for handheld scanners
  • Barcode scanning with a phone camera
  • Keeps working through Wi-Fi dead spots and syncs when back in range
  • Label printers and scales at receiving and packing
✦ Optional AI
  • Answers from your SOPsStaff ask on the handheld in English or Bahasa. Answers quote your SOPs, and anything not covered goes to a supervisor.
  • Exception reports from quick notesA short note and photo on the handheld, in English or Bahasa, becomes a structured exception report for the supervisor to review.
Offline scanning apps for drivers and field teams →

Reports

✦ AI
  • Stock by warehouse, zone, bin and batch, in one view
  • Movement history for every item, bin and pallet
  • Activity per shift: lines received, picked, packed and shipped
  • Inventory analysis: slow movers, expiry and space used per zone
  • Count results and adjustments by reason
✦ Optional AI
  • Ask your WMSAsk which orders could miss today’s carrier cut-off and get the list, calculated in code and linked to the orders.
  • Labour planningA statistical forecast of order volume suggests the headcount per shift. AI explains what drives it, and the manager decides.
  • Connect your AI assistantUse the WMS from the AI assistant your team already uses, with each person’s own permissions.
Stock value and the ledger live in the ERP →

Where it runs is your call.

Cloud

  • We host, monitor and update it
  • Add users without new hardware
  • Access from any office or device

On-premise

  • Runs on your own servers, same code as the cloud
  • Data stays inside your network
  • AI runs through your own cloud account, or stays off

See WMS running on your own warehouse layout.

Book a demo →

WMS: common questions

What does the WMS do, from receiving to dispatch?

It tracks stock by bin and confirms every step with a scan: receiving against the ASN or purchase order, put-away to the bin the rules suggest, wave picking on a short walking route, then packing and dispatch with a photo, signature and seal. Cycle counts and transfers between warehouses run on the same scans.

Does the WMS support barcode scanning?

Yes. Receiving, put-away, picking and counts run on Android handhelds or a phone camera, so stock updates the moment goods are scanned. The app keeps working through Wi-Fi dead spots and syncs when it’s back in range.

Can the WMS read supplier delivery orders?

Yes. A photo or scan of the delivery order or packing list is read into expected lines and checked against the purchase order, so differences are flagged before put-away. The goods are still confirmed by scan: AI never replaces the scan.

Can we use the WMS before it’s customised?

Yes. The WMS runs the standard workflow from day one. We customise it only after your team has used it and found where it falls short.

How long until we can use the WMS?

The standard WMS can be ready within a week. Customising it to your workflow takes longer, and we plan that once your team has used the standard flow.

Can the WMS run on our own servers?

Yes. Every system runs on our managed cloud or on-premise on your own servers, whichever your security policy and IT setup call for. The code is the same in both.

Who will we talk to?

The technical lead who does the work, with a domain specialist who has done this kind of work before. We reply within 24 hours and sign an NDA on request.

Do we own the customisations?

Yes. You own 100% of the source code. Custom work is handed over with the code, documentation and admin access, the same as every project we build.

Are the AI features in the WMS optional?

Yes. Each AI feature is switched on per company and can be turned off at any time, and every workflow still works by hand. AI prepares drafts, your team approves them. On-premise, AI runs through your own cloud account or stays off.

Can the WMS connect to an ERP we already run?

Yes. The WMS runs on its own and connects to the ERP you already use, or to ours. Which records pass between them is set when we customise it.

From the build

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